BridgeBooks vs Hubdoc
BridgeBooks vs Hubdoc — designed for QuickBooks, not Xero
Hubdoc was built around Xero and is now bundled with every Xero plan. If your firm runs on QuickBooks Online, BridgeBooks gives you the equivalent statement-capture workflow with first-class QBO integration — and a workflow tuned for accountant-led firms, not solo bookkeepers.
Summary
Hubdoc is a Xero-first product owned by Xero. It pushes to QuickBooks Online too, but the workflow is shaped around document fetching, not statement-volume processing. BridgeBooks is the QBO equivalent — purpose-built for firms importing dozens of bank, credit card, and Venmo statements per month into client QBO files, with vendor rules, multi-client switching, and duplicate detection built in.
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Feature comparison
BridgeBooks vs Hubdoc — side by side
| Feature | BridgeBooks | Hubdoc |
|---|---|---|
| PDF statement OCR | Yes | Yes |
| 1-click push to QuickBooks Online | Yes | Yes |
| Multi-client workspace (switch clients in one click)Hubdoc inherits Xero's per-organisation model | Yes | Partial |
| Per-client vendor + GL rules | Yes | Yes |
| Duplicate detection against existing QBO transactions | Yes | Partial |
| Batch upload (12+ statements at once) | Yes | Partial |
| Built primarily for QuickBooks OnlineHubdoc is Xero-first; QBO is a secondary destination | Yes | No |
| Multi-cardholder credit card attribution | Yes | No |
| Roadmap controlled by an accounting-software competitorHubdoc is owned by Xero — QBO support is unlikely to ever be the priority | No | Yes |
| Pricing modelHubdoc is bundled free with Xero Starter and above; $12/client/month for standalone use. | $10–$20/QBO file/mo | $12/client/month |
Comparison reflects publicly documented features as of the last page update. Verify current Hubdoc capabilities directly with them.
Why teams switch
What Hubdoc costs you today
Owned by your accounting platform's competitor
Hubdoc is a Xero product. QuickBooks Online support exists, but feature parity and roadmap priority sit on the Xero side. BridgeBooks is QBO-native — every release ships for QBO first because there is no other side.
Built for document fetching, not statement volume
Hubdoc's core is auto-fetching invoices and bills from supplier portals. If your firm's monthly work is closing 50 client books from PDF bank statements, that's a workflow Hubdoc supports but wasn't designed around.
Multi-client switching adds friction
Hubdoc's organization model came from Xero's single-org-per-login paradigm. Firms running 20+ clients in QBO end up logging in and out or running multiple accounts.
How BridgeBooks works
Statement → QuickBooks Online in four steps
- 1
Upload the PDF
Drop one statement or a batch of 12. Bank, credit card, Venmo, Stripe — anything that comes as a PDF.
- 2
AI extracts every transaction
Multi-page statements, multi-cardholder credit cards, mixed checking and CC in one upload — all parsed automatically.
- 3
Review with rules + dedupe applied
Per-client vendor rules auto-code transactions. 4-level dedupe flags anything already in the QBO file. Adjust what needs adjusting.
- 4
Push directly to QuickBooks Online
1-click direct push to the client's QBO file via OAuth. No CSV intermediaries, no manual upload step.
Switching from Hubdoc
What changes when you migrate
- Single login covers every client your firm manages — no per-client account switching.
- Per-client vendor rules: code 'Costco' once for one client, and it stays scoped to that client's books only.
- 4-level duplicate detection against the existing QBO file so a bank feed and a statement import never collide.
- Audit log for every push to QBO — who did what, when, and what they changed before approval.
- Switching from Hubdoc: BridgeBooks runs alongside Hubdoc during the transition, so you can migrate clients one at a time as their next monthly close comes up.
FAQ
BridgeBooks vs Hubdoc — common questions
Bank-specific import guides
Already on BridgeBooks? Each of these walks through importing one specific bank or card into QuickBooks Online.
Import American Express statements
Amex corporate statements pile every cardholder's purchases into one PDF. BridgeBooks reads the statement, attributes each transaction to the right cardholder, and pushes the cleaned-up result into QuickBooks Online.
Read moreImport Bank of America statements
Business Fundamentals checking, Business Advantage credit cards, Business Advantage Banking — same workflow. Upload the PDF, our AI extracts the transactions, review, and push straight to QuickBooks Online.
Read moreImport Brex statements
Brex's QBO integration is good for a single-cardholder workflow, but corporate Brex Card statements with multiple cardholders, plus Brex Cash and Brex Rewards, all need a statement-based approach to land cleanly. BridgeBooks reads the Brex PDF or CSV, preserves cardholder attribution, and breaks out rewards / cash back into their own GL accounts.
Read moreImport Chase statements
Business checking, Ink credit cards, multi-cardholder corporate statements — all in one workflow. Upload the PDF, our AI extracts every transaction, review, and push straight into QuickBooks Online.
Read moreImport Credit Union statements
Most credit unions either don't have a QuickBooks Online bank feed or have one that breaks every few weeks. BridgeBooks reads the statement PDF or CSV directly. Works with Navy Federal, PenFed, BECU, Alliant, State Employees', and the thousands of local CUs accountants actually use.
Read moreImport Mercury statements
Mercury's QBO bank feed is solid for primary checking — but Treasury / IO yield accounts, multi-entity setups, and historical backfills still need a statement-based workflow. BridgeBooks reads Mercury PDFs and CSVs directly, captures yield income, fees, and FX as separate transactions, and pushes everything cleanly to QBO.
Read moreImport Square statements
Square's native QBO sync records each deposit as a lump-sum net amount — accountants then rebuild fees, sales tax, tips, and refunds by hand. BridgeBooks reads Square Settlement and Transactions CSVs directly, splits every deposit into the right GL accounts, and preserves multi-location attribution.
Read moreImport Stripe statements
Stripe doesn't issue traditional PDF statements; accountants stitch together payout CSVs and Balance reports. BridgeBooks reads those CSVs directly, records each payout as a clean QBO deposit, splits out processing fees, refunds, chargebacks, and dispute fees into their own GL accounts, and handles multi-currency correctly.
Read moreImport Venmo statements
Business Profile receipts, personal Venmo payments that should have been on the business account — both get cleaned up and pushed into QuickBooks Online with vendor categorization applied.
Read moreImport Wells Fargo statements
Initiate Business, Navigate Business, Optimize Business checking — plus Wells Fargo Business Platinum and Signify credit cards. Upload the PDF, our AI extracts every transaction, review, and push straight to QuickBooks.
Read more
See BridgeBooks on your own client statements
Book a 20-minute demo — we'll walk through the full workflow on a real statement, answer your firm's questions, and put together a custom quote.
- Upload to reviewed push, end to end
- Run on a real client statement
- A custom quote for your firm
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